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Special Event Application

Applicant Information

Organization/Team (if applicable)

First Name

Last Name

Email Address

Telephone Number (Primary)

Telephone Number (Alternate)

Address

City/Town

Postal Code

Booking Details

Purpose of Booking

Event Description

Location Requested

Start Date

End Date

Alternate Start Date

Alternate End Date

Event Start Time

Event End Time

Set up Time

Take Down Time

Anticipated Attendance

Will there be an admission fee?

Will you allow vendors to sell, distribute or promote any goods or services?

Will you be offering raffles, lotteries or games of chance?

Will animals be part of a performance or programming (pony rides, petting zoo, displays, etc.)?

Do you plan to bring in a food or beverage service?

Do you plan to serve or sell alcoholic beverages?

Will your event require use of a trail or a road closure?

Do you plan to recognize a sponsor or partner during your event?

Insurance:

Organizations and businesses are required to use their insurance for their events/productions. They must carry $2 million in general liability insurance which names the City of Oshawa 50 Centre St. S. Oshawa ON L1H 3Z7, as an additionally insured.

At the City's discretion, organizations/businesses may be requested to provide $5 million in general liability insurance.

The City of Oshawa insurance provider is BFL, if an organizer does not carry their own insurance, they may apply directly to BFL for coverage by submitting this form directly to BFL: BFL Insurance Special Event Application

Please provide a PDF of your certificate of insurance, naming the City of Oshawa as an additionally insured.

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Allowed extensions pdf, doc, docx are allowed

Do you require hydro?

Additional Information: Is there anything else we should be aware of?

This form may contain personal information as defined under the Municipal Freedom of Information and Protection of Privacy Act. This information is collected under the legal authority of the Municipal Act, 2001, S.O. 2001 c.25, as amended. This information will be used and maintained by the City of Oshawa for reviewing and processing the Special Events Application form. Questions regarding this collection may be directed to the City’s Information Access and Privacy Officer, City of Oshawa, 50 Centre Street South, Oshawa, Ontario, L1H 3Z7, 905-436-3311