Doors Open Oshawa 2025 Participation Form

In order to participate in the Doors Open Oshawa 2025 event, please complete all sections of this agreement to participate form and return it by March 2, 2025 with your certificate of insurance naming the City of Oshawa 50 Centre St. S. Oshawa, ON. L1H 3Z7 as an additionally insured, unless you are a City of Oshawa Corporation an affiliate, or a provincially or federally regulated agency.

Contact Information:

Site Information:

Site Services:

Doors Open Activities:

Volunteers:

Each site is requested to provide their own volunteers.

Agreement to Participate

The Registrant understands and agrees that neither the Doors Open Oshawa organizing committee nor The Corporation of the City of Oshawa assume any liability or responsibility for any injury to Visitors or the Site, or for damages to the Site, or for theft of contents from the Site resulting from or during the Doors Open Oshawa Event. It is the Registrants responsibility to ensure theat the building is adequately insured for damage, theft and public liability. It is also the responsbility of the Registrant or their agents to clean the Site, open the Site at the agreed date and time, not charge admission during the Event, ensure safe conditions for Volunteers and Visitors, and provide a staff supervisor during the Event (if possible).

The Registrant shall at all times defend, indemnify and save harmless the City from and against any and all actions, causes of actions, charges, claims, costs, damages, debts, demands, expenses, fees (including legal fees), indebtedness, judgments, lawsuits, legal proceedings, liabilities and losses which may be brought against or made upon or incurred by or suffered by or imposed on the City due to or in any way related to the Registrant’s participation in Doors Open Oshawa 2025, including, but not limited to, its volunteers and tours, activities, displays and items for sale planned for the site during Doors Open Oshawa 2025.

Insurance:

For the duration of the Event, the Registrant shall procure and maintain a Commercial General Liability (CGL) insurance policy written on an occurrence basis with a liability limit of not less than Two Million Dollars ($2,000,000) occurrence with the City named on the policy as Additional Insured without any rights of subrogation, and shall contain a cross liability and/or severability clause which protects each insured to the same extent as if they were separately insured. The CGL policy coverage shall include, but is not limited to, third party bodily injury including death, property damage, personal injury, advertising liability, products and completed operations (the “Policy”). The Policy shall be taken out with an insurance company licenced to carry on the business of insurance in Ontario and shall be endorsed to provide that the City is to receive not less than thirty (30) days’ notice in writing in advance of any cancellation, material amendment, or change restricting coverage.

The Registrant shall verify that valid insurance coverage as set out in this Agreement is in place by submitting an Insurance Certificate to the City at least ten (10) days prior to the Event, which must be acceptable in all respects to the City.

The address for the certificate of insurance: City of Oshawa 50 Centre St. S. Oshawa, ON L1H 3Z7.

Please Note: The Corporation of the City of Oshawa and it's affiliates, as well as provincially and federally regulated organizations are exempt.

Notice of Collection:

This form may contain personal information as defined under the Municipal Freedom of Information and Protection of Privacy Act. This information is collected under the legal authority of the Municipal Act, 2001, S.O. 2001 c.25, as amended. This information will be used and maintained by the City of Oshawa for the purpose of the Doors Open Oshawa event. Questions regarding this collection may be directed to the City’s Information Access and Privacy Officer at 905-436-3311.