City of Oshawa Filming Permit Application Request
Terms and Conditions
1. The Filming Permit Application Request "Permit" shall be completed and returned with the certificate of insurance and any sketches or maps not later than 10 working days prior to filming, exclusive of Saturdays, Sundays and holidays. The approved “Permit” must be retained by the Production Company for inspection at the Filming Location.
2. The Production Company shall continuously save and keep harmless and fully indemnify the City of Oshawa (“City”) from and against any and all actions, claims, costs, damages, demands , proceedings, liabilities, losses, suits, and expenses including legal fees (“Claims”) which my be brought against or made upon or incurred by the City resulting from or arising out of or in any way related to the operations of the Production Company and/or the planning and execution of the filming and/or the issuance or existence of this Permit.
3. The Production Company must have in place and supply a copy of the Commercial General Liability insurance policy written on an occurrence basis with a liability limit of not less than five million dollars ($5,000,000), or an amount deemed to be satisfactory to the City at its sole discretion, per accident or occurrence and the policy must name the City of Oshawa - 50 Centre St. S. Oshawa ON L1H 3Z7, as an Additional Insured. If Special Effects (FX), such as pyrotechnics, are involved in the filming, then the Production Company must confirm that it has insurance coverage in place for Special Effects (FX) operations.
4. The Production Company must verify that valid insurance coverage as set out in this Permit is in place by submitting an Insurance Certificate(s) to the City which names the City of Oshawa as an additionally insured, which must be acceptable in all respects to the City.
5. In addition to this Permit, the Production Company may be required to obtain other permits when filming on roads and/or property. It is the responsibility of the Production Company to ensure that all the required permits are in place prior to filming.
6. Where Special Effects (FX) are required, the Production Company shall submit an FX Plan through Service Oshawa to Oshawa Fire Services for review. Fee as per the City of Oshawa General Fees and Charges By-Law 13-2003. If determined by the Oshawa Fire Services or requested by the Production Company that an on-site Fire Services vehicle is required, the rate will be MTO rates in effect at the time of service. This service consists of one fire suppression vehicle and four fire suppression staff.
7. Adequate signage, barricades and signals to guide pedestrians and/or motorists around the Filming Location shall be provided, erected and maintained by the Production Company and to the satisfaction of the City. The Production Company shall comply with any request by the City to move or remove any signage, barricades and signals, and upon completion of filming, the Production Company shall remove all signage, barricades and signals.
8. Vehicular and/or pedestrian access to all properties must be maintained.
9. Through traffic must be maintained at all times, unless otherwise approved by the City and/or Region of Durham (the “Region”).
10. Traffic on a road may not be stopped in any direction for longer than a three minute interval. If traffic must be stopped for a longer period, if a road is to be partially closed or if traffic is restricted in any way, it is the responsibility of the Production Company complete an Event Road/Sidewalk Use/Closure Application and/or the Region to inform them of the road affected and the dates and time of commencement and completion of filming and obtain the appropriate Road Occupancy Permit (“ROP”).
11. Pay duty police officers (PDO) must be at the Filming Location when traffic is stopped in any direction or for travelling shots.
12. No permanent or temporary fixtures or road signs may be covered, removed or altered in any way without the express written approval of the City and/or the Region.
13. The Production Company must comply at all times with local parking regulations, unless otherwise exempted by the City.
14. When refuse collection will be interrupted as a result of filming, the Production Company is responsible for making alternate arrangements which are satisfactory to the City and the affected property owners.
15. All vehicles associated with the Production Company filming which exceed maximum dimension or weight restrictions must have a valid moving permit approved by the City or Region.
16. The Production Company shall be responsible for all costs, including lost revenue, associated with the reservation or removal of parking meters.
17. The Production Company shall be responsible for the removal of litter and the restoration of the Filming Location.
18. The Production Company must notify in writing any area residents and businesses that may be affected during filming at or near the Filming Location and provide to the City a copy of this notification along with a map detailing area of notification.
19. The Production Company must adhere to all municipal by-laws and provincial and federal legislation while filming in the City.
20. Municipal Noise By-laws must be adhered to at all times. Any restricted activities will require written permission from the City.
21. Night filming, interior or exterior, is permitted until 11 p.m. only, unless written approval is obtained by the City and all affected parties.
22. Wild Animals and Exotic Animals as defined under City of Oshawa By-law 11-96, as amended, are not permitted to be kept within the City under most circumstances. Exotic Animals include, but are not limited to: horses, pigs, bats, all spiders, venomous insects, bears and weasels. Refer to Schedule “A” of the By-law for a complete listing. Upon conviction fines for offences under the Bylaw may be imposed of up to $5,000 per occurrence.
